---
title: Storage Unit Settings
slug: storage-unit-settings
icon: 🚪
docTags: 
createdAt: 2025-03-03T14:36:29.133Z
---

## 1. Introduction

The **Storage Unit Settings** section in the **Rental System Settings** of the **Storagely Dashboard** allows facility operators to manage individual storage unit details, including unit types, descriptions, visibility, and features. This section is essential for maintaining an up-to-date and well-organized rental inventory.

:::hint{type="warning"}
- **Operators should primarily use the Facility Management Software (FMS) for updates to unit information.** The **FMS is the source of truth**, and any updates made **in the Storagely Dashboard will not sync back to the FMS**.
- **Changes made in the FMS will be updated in the Storagely Dashboard during the next scheduled data sync or by manually syncing the data.**
:::

## 2. Navigating to Storage Unit Settings

To access the **Storage Unit Settings**:

1. Log in to your **Storagely Dashboard**.
2. In the **left sidebar menu**, click on **Rental System**.


   ::Image[]{src="https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/JtFxoHuQzT-6k4yUnQohW_rental-system.png" size="34" width="366" height="846" position="center" darkWidth="366" darkHeight="846" showCaption="false"}
3. First, find a specific location and then select **Storage Unit Settings** from the available options.

   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/JDVx2uTw4kT_mHJFylY5W_screenshot-2025-05-14-at-14055-pm.png)

## 3. Understanding the Storage Unit Settings Interface

The **Storage Unit Settings** page provides a structured table listing all storage units at a location. Each row contains important details about individual units, such as:

### A. Unit Information

- **Unit Number** – Unique identifier for the unit.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/DcguxHL_UgtWzagZGqB9J_screenshot-2025-05-14-at-14754-pm.png)
- **Unit Type** – The type of storage unit (e.g., **Climate Controlled, Drive-Up Access**).

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/BdOqb73s8i2xgT-pawX3h_screenshot-2025-05-14-at-14926-pm.png)
- **Unit Description** – Dimensions and any additional details.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/JHmp01Ac7gNssg_Ak1E1Y_screenshot-2025-05-14-at-15140-pm.png)
- **Unit Group** – Group classification for organizational purposes.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/SAewDl3JNhRCMR6s0ykOf_screenshot-2025-05-14-at-15253-pm.png)
- **Features** – Special attributes such as **first-floor access, security features, or climate control**.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/KCQTRqRFHWHocxHx9xNXB_screenshot-2025-05-14-at-15402-pm.png)

### B. Visibility Settings

- **Active/Inactive Status** – Displays whether a unit is available for rent.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/UpluPibSfvXmt2HfSMtov_screenshot-2025-05-14-at-15737-pm.png)

### C. Action Menu

- **Select Unit **- Click the checkbox to the left of the unit, then click the gear button to make changes.
- **Edit Unit** – Modify unit details such as **size**, **type**, **pricing**, and **features**.

  ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/gTCRUyzM_1hdnuzr3HtzJ_screenshot-2025-05-14-at-22036-pm.png)

![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/FehUj-OW4LGjKhR8GX5Xf_screenshot-2025-05-14-at-22411-pm.png)

:::hint{type="warning"}
**Reminder:** Changes made here **do not update the FMS**. If the unit needs a permanent update, make the changes in the **Facility Management Software** first.
:::

### 4. Managing Storage Units

### A. Adding a New Unit

To add a new storage unit:

1. Click the **"Add New Unit"** button at the top of the page.

   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/jo5tXgsV1tppq8s_me8RH_screenshot-2025-05-14-at-23333-pm.png)
2. Fill out the required details:
   - **Unit Number**
   - **Unit Type (e.g., Drive-Up, Climate Controlled, Indoor)**
   - **Unit Description (size, height, width, depth)**
   - **Features (e.g., Elevator Access, 24/7 Access, Security Cameras)**
   - **Visibility Status** (Available or Unavailable)

     ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/j36JCEKXcnmSI3ooTe_me_screenshot-2025-05-14-at-23501-pm.png)
3. Click **"Save"** to add the unit to your inventory.

   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/i8LChk7bEdl86r0PiGbd2_screenshot-2025-05-14-at-23619-pm.png)

:::hint{type="warning"}
**Reminder:** If this unit was not added in the **Facility Management Software (FMS)**, it will not sync back to the FMS, and any future FMS updates may overwrite changes made manually in Storagely.
:::

### C. Bulk Modifying Units

Operators can **apply changes to multiple units at once**:

1. Select multiple units using the **checkboxes** next to each unit.
2. Click the **"Modify Selected" **button.


   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/OV-tRSc3ID9jiaHKiAczp_screenshot-2025-05-14-at-24537-pm.png)
3. Choose which features or settings to apply across selected units.

   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/ZhzzmlpL-fScLT_OBk4wu_screenshot-2025-05-14-at-24705-pm.png)
4. Click **"Save"** to apply the changes in bulk.

   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/-SsXt8eXffx3XhtF4xP-C_screenshot-2025-05-14-at-24803-pm.png)

:::hint{type="warning"}
**Reminder:** Changes made here **do not update the FMS**. If the unit needs a permanent update, make the changes in the **Facility Management Software** first.
:::

### D. Removing a Unit

1. Find the unit you want to remove.
2. Click the **Remove** option from the action menu.
3. Confirm the removal to delete the unit from inventory.


   ![](https://api.archbee.com/api/optimize/_fbQ1jk8y-6t-s-DYY8Bo/Eo3QxCRr3RxsdwPage4MG_screenshot-2025-05-14-at-24934-pm.png)

:::hint{type="warning"}
**Reminder:** Deleting a unit in the Storagely Dashboard **does not remove it from the FMS**. If the unit needs to be permanently removed, delete it in the **Facility Management Software** first.
:::

## 5. Data Syncing Between Storagely and the Facility Management Software (FMS)

- **The FMS is the primary source of truth** for all unit data.
- **Changes made in the FMS** (e.g., price updates, unit availability, new units) **will automatically sync to Storagely** during the next scheduled data sync.
- If needed, users can **manually trigger a data sync** to immediately update Storagely with the latest FMS data.

## 6. Best Practices for Managing Storage Units

✅ **Always make updates in the Facility Management Software (FMS)** first. Storagely reflects changes from the FMS, not the other way around. 
✅ **Always make sure there is not a checkmark in the "Excuded from the API"** box.
✅ **Use the visibility toggle** to manage unit availability instead of making changes that won’t sync with the FMS.
✅ **Bulk edit similar units** to save time when updating features or descriptions.
✅ **Regularly verify unit data in Storagely** after FMS syncs to ensure accuracy.
✅ **Manually sync unit data** in Storagely after making important changes in the FMS to see updates faster.

## 7. FAQs & Troubleshooting

**Q1: How do I make a unit unavailable without deleting it?**
A: Toggle the **Active/Inactive** status instead of removing the unit.

**Q2: Can I edit multiple units at once?**
A: Yes, use the **bulk modify** feature to apply changes across multiple units.

**Q3: What happens if I delete a unit in Storagely?**
A: The unit is **only removed from Storagely** but will **not be deleted from the FMS**.

**Q4: How do I ensure my unit changes sync correctly?**
A: Make changes in the **FMS first**, then wait for the next scheduled sync or manually trigger a sync.

**Q5: Can I add a unit in Storagely if it's not in the FMS?**
A: Yes, but the unit **will not sync to the FMS** and may be overwritten by the next FMS sync.

*As always, if you have any questions during this process, our Customer Success Team is here to help. The best way to reach us is by submitting a support ticket.*

**[Submit a Ticket](https://d1s7s.share.hsforms.com/297GkKIsiTSmDgSKUYT9s2g)**